WAC Video Lab

145 Kaufman Hall

Video Lab Manager:

Tony Arias
tygger@ucla.edu
(310) 825-3692

Mondays, 10:00AM – 4:00PM

Wednesdays, 10:00AM – 3:00PM

Thursdays, 10:00AM – 4:00PM

Hours may vary due to departmental circumstances.

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WAC Video Operations Fall 2009 V.1

Video Lab
We are a fully supported, self-service video editing/dubbing facility that also provides short-term video camera loans to approved WAC students for their research, experimentation and study within the department's scope; the video lab and its resources are not intended for commercial or interdepartmental use. The lab is available via Bruin card access during regular Kaufman Hall hours of operation.

Kaufman Hall Hours of Operation:
Mondays through Thursdays 8 AM to 10:30 PM, Fridays 8 AM to 8:30 PM, Saturdays 9 AM to 4 PM, Sundays 11 AM to 6 PM . This quarter the building, and therefore the video lab, will be closed Thursday, November 26 to Friday, November 27 (Thanksgiving holiday).

Please note that the video lab will also close for one (1) maintenance day on Saturday November 14. On that day, there will be no lab access.

Computer Work Stations
All of our Mac G5 systems are loaded with Final Cut Pro 6 , DVD Studio Pro 4, the Adobe CS2 suite and all major Macromedia applications running on the Leopard (10.5.8) operating system. Every station can capture video footage from, and output to, mini-DV tapes as well as burn CDs and DVDs. Station #1 can capture from DVCAM videocassettes. Please note: this lab does not support PAL; our systems cannot capture or export PAL programs. This lab provides no support for the HDV format. All systems have a shared "Student" user with no password. Therefore, please be respectful of others' files; keep your materials organized and use the sign-up sheets to reserve computers. Please do not sign-up for more than 4 hour of computer time a day. If someone is more than 15 minutes late for their reserved time, that reservation is considered null and void. Lab staff cannot reserve station time for students, staff or faculty; you must do so yourself.

Unattended projects can be shut down to allow other students access. If you leave the lab while your project is burning/transferring/rendering, post a note with your name and cell phone. A note saying, "do not touch" isn't enough. If the project looks done, or if there is a demand for that particular station, we'll shut down the project. The lab is not responsible for unattended items. Once done working in the lab, please take all your personal belongings with you and always power down all decks/monitors at your station. Unattended items will be cleared off, turned into lost and found and eventually donated to a worthy cause. Food and drink are never allowed in the lab

For the sake of privacy and so as not to disturb other video lab users, please bring and use your own headphones.

Bruin Cards & Video Lab Access
Only WAC students that 1) have enrolled in a WAC video class and/or 2) have received consent from a WAC faculty member and the WAC Video Lab Manager may access the lab, use the computers and borrow equipment. Non-WAC UCLA students that are 1) currently enrolled in a WAC video class or 2) currently enrolled in an independent study with a WAC faculty member and 3) have received the consent of the WAC Video Lab Manager may access the lab, use the computers and borrow equipment; the video lab is not open to the public. Authorization for lab use will be reviewed on a quarterly basis. You may have to provide proof of class enrollment or faculty consent on a quarterly basis. You must use your Bruin Card to enter the lab (i.e., the video lab staff are not door men). For the safety of the equipment and video lab users, do not prop open the door.

To program your Bruin card for video lab access, you must complete the following two steps. First, the WAC Video Lab Manager must enter your information (name, UID, major, phone, email, faculty sponsor) into our database; you must have your Bruin card with you.

Second, you must make an appointment with the Building Manager to have your Bruin card programmed for lab access. Please allow at least 24 hours between seeing the WAC Video Lab Manager and the Building Manager. It will then take another 24 hours after seeing the Building Manager before your Bruin card has been programmed to open the lab door.
After regular business hours, there is a CSO (Campus Service Officer) assigned to Kaufman Hall. In case of emergency or due to building closure, students are required to comply with the CSO's notice to vacate the room..

Camera Checkout
Cameras must be reserved 24 hours in advance of checkout. You must make reservations in person with a lab employee. Telephone or email reservations will not be accepted. Faculty or colleagues cannot reserve equipment for you. You can reserve equipment up to 2 weeks in advance. You are allowed only one pending reservation at a time (e.g., you cannot reserve a camera for the next five weekends, you can only have one reservation on the books at a time). You are only allowed to check out one camera and one set of support equipment at a time. When you reserve a camera, you will be assigned a checkout time; when you checkout the camera, you will be assigned a check-in day/time.

The checkout period is Monday through Thursday and Thursday through Monday. Equipment must be picked up and returned by the student making the reservation. A faculty member or colleague cannot check out/in equipment for you. Equipment must be checked in with a video lab employee; you cannot leave equipment at the WAC front desk nor can you leave it with any other WAC staff member. Returning equipment late may result in the suspension or termination of lab privileges. Lost or broken equipment will be replaced at the student's expense. Cameras may be checked out starting week two of the quarter. Cameras cannot be checked out over the quarter breaks.

Please note that some equipment may require proof of proficiency. Please contact the Video Lab manager for further details.

Video Projector Checkout
The WAC video lab is now in charge of the video projector used for WAC classes. The projector is for faculty/class use; students cannot check out projectors. The instructor must make reservations with a video lab staff member; reservations made by TAs will not be accepted without prior faculty notification granting the TA proxy status. In such a case, the instructor agrees to bear all responsibilities in regards to loss, damage or theft of said projector under their TA's watch. Reservations must be made at least one (1) business day or 24 hours in advance (whichever is longer). Reservations must be made during video lab staff business hours. Your reservation is not valid until you have received a confirmation from a video lab staff member. A checkout form needs to be filled out when the projector is taken from, and returned to, the video lab.

Dub Bay
We are capable of transferring between the following video formats: DVCAM, Mini-DV, SVHS, Hi-8, DVD & VHS. Detailed instructions can be found next to the NTSC Monitor. We also have a DVD Discmaker for burning DVD dupes. You may reserve the dub bay by using the sign-up sheet. While the dub bay can play PAL VHS tapes, convert them to NTSC and then copy that video signal to another format, we do not support any other PAL formats (no PAL DVDs or PAL mini-DV tapes). Please patch equipment through the lower front audio/video ports as described in the "Getting to Know Your Dub Bay" handout. Those found tampering with the decks or pulling patch cables from the front/back/sides of decks will have their video lab privileges revoked. The video lab staff is here to help you with the dubbing process but we do not dub your videos for you. Please note that you make dubs at your own risk and that the video lab is not responsible for failed dubs.

Firewire Drives
The video lab does not provide Firewire drives for shared use. The video lab recommends you purchase a 7200rpm Firewire 400 external hard drive (we recommend either the Western Digital My Book Studio Edition or the G-Technology G-Drive Q). For reference, 5 minutes of digital video footage = 1 GB of storage space.

WAC Video Library
The video lab has access to videotapes dating back to the 1994-1995 academic years. To request a tape, you must email the Video Lab Manager the index numbers of the tapes you wish to view. This information can be found at the video lab's website

WAC Video Library

Location Permits
Tapes must be reserved 24 hours in advance and it is recommended that you reserve a station or dub bay for viewing. A reservation is not considered valid until the Video Lab Manager emails you back. Tapes can only be viewed while video lab staff is on duty. Tapes cannot be taken out of the lab. Tapes from the current year are housed in the video lab. Please note that the video lab provides these materials for "viewing purposes only"; it is your responsibility to obtain all required release forms from copyright holders before presenting/distributing any/all works. These tapes and this library are for WAC use only.

Special Event Documentation
The WAC Video Lab Manager coordinates video documentation services for department-sponsored special events. The producer of the special event must schedule a meeting with the Senior Public Events Manager and the Video Lab Manager at least fourteen (14) business days in advance of the requested shoot date to discuss the details.

Location Permits

According to policies set forth by the University of California's Events Office, location filming permits are required when videotaping anywhere on the UCLA campus, including inside Kaufman Hall. The only exception is the videotaping of rehearsals inside studios and theaters. Applications are available from the Events Office, located at 168 Kerckhoff Hall, or from the Video Lab Manager. Completed applications are to be turned into the Events Office one week prior to your shooting dates. The permit fee will be waived for students shooting class related projects. All other projects may be assessed a fee.

Holiday Lab Closure

One final note: access to lab facilities and equipment is a privilege, not a right. An infraction of any of the guidelines set forth in this document may result in the suspension or termination of lab privileges.

Video Lab Manager

Tony Arias

Building Manager